REGISTRATION
Eagle Sponsorship $2,000
Exhibit & Sponsorship
SPONSORSHIP PRICE BENEFITS GOAL
FOR CLIENTS, ATTENDEES, VENDORS AND STAFF
FOLLOWING THE OPEN TEXAS PLAN FOR EMPLOYEES & EVENT ORGANIZERS (as of 072720)
Some of these temporary measures may become permanent
SANITATION – to preserve and deliver cleanliness
o Some restrooms may be closed for smaller events
o Caterers are asked to follow Best Practices from the FDA HERE.
o The building will remain locked until one hour prior to each event
o Monitoring air quality and ensuring we have frequent air turnover
o Loading will only take place through the loading dock on Castell Avenue
o There are increased sanitation stations throughout the venue for attendees, vendors, and staff
o Tours will only be provided to the rooms; back of the house areas will not be available for touring
o Deep cleaning has been performed in all areas including rooms, public spaces, kitchen and storage areas
o For those events that have indicated no food or beverage will be served at their event, kitchens will not be accessible
o We will regularly clean high-touch areas during the event such as door handles, water fountains, handrails, restrooms, etc.
o Staff and vendors will be asked to wash or sanitize their hands upon entering the facility; clients and attendees are encouraged to do the same
o Staff will participate in on-going training with a Staff Cleaning Guide based on cleaning and sanitization methods recommended by the CDC and
WHO
o Our staff will clean and sanitize public spaces, your room, and equipment prior to each event using EPA-approved chemicals with an electrostatic
sprayer designed to sanitize large areas
SAFETY – to minimize surface contact and provide distancing
o Payments will only be accepted by contactless credit card
o Our in-house beverage service program has been suspended
o Areas will continue to be made available for nursing mothers
o Staff health conditions are monitored through daily health checks
o Foot door openers and sink towel holders in restrooms have been added
o Clear barriers will be in place between office staff and may be used in client meetings
o Reservations will be upgraded to larger spaces to achieve social distancing as available
o Attendees are required to wear face masks and practice hand hygiene, respiratory etiquette, cleanliness, and sanitation
o Although gloves are not mandatory for staff, they may be worn voluntarily. Staff health conditions are monitored daily
o Communication with caterers to encourage best practices for safe food service delivery, including a reminder of their responsibilities
o Suggested room layouts have been developed following government guidelines for public gatherings to assist in revised occupancies
and social distancing
o Clients are encouraged to provide disposable masks to attendees if they become ill during an event or do not have one.
We have a very limited supply available
o Equipment to support social distancing and increased safety signage will be available at no charge for a limited time (cocktail tables, easels,
livestreaming equipment, etc.)
o Safety Protocols are in place for employees at venue entry along with Recommended Safety Protocols for clients communicated through the
Event Planning Guide.
COMMUNICATION – to maximize reach and preparedness, while minimizing contact
o Signage is in place throughout the venue to encourage distancing, hand cleanliness, and respiratory etiquette
o Office will be closed, but client Planning Meetings can be done and in-person by appointment outside the office
o Brochures and client handouts have been removed to eliminate touchpoints, with information available online or by email.
o Virtual Event or Livestreaming equipment has been acquired and is being tested to support event reach and sponsor value
o We are happy to work with clients to push payments closer to their event; payments must still be collected prior to the event, however
o Our social media channels are supporting those who have canceled or rescheduled events to promote their mission or future events
o We’ve upgraded spaces where possible so the event’s original anticipated attendance can be maintained with social distancing at no charge
o Events are encouraged to Postpone, Don’t Cancel through September 30, 2021 with no penalty with any payments applied made to their
future events
o Clients are encouraged to use Local Vendors to support New Braunfels getting Back to Business. A list of New Braunfels vendors will be
available for download on our website
o Event Planning Guide with COVID-19 Considerations includes details about how we’re meeting the State’s Employer Requirements, how we’ll
Deliver Cleanliness and Safety, how we plan to meet Occupancy Requirements, Recommended Safety Protocols for Clients, advice on developing
a Communication and Emergency Plan, as well as Optional Action Items to lower everyone’s health risk and Online Planning Resources.
ADDITIONAL TEMPORARY MEASURES WE ARE CONSIDERING TO LOWER YOUR RISK FURTHER
o Eliminate access to water fountains
o Closing every other stall/sink to enforce social distancing
o Floor indicators to show suggested distancing while waiting in lines
o Foot traffic may be limited through assigned doors and aisles may be labeled one-way for large events to maintain guest separation
o Remove soft/porous furnishings such as lobby furniture and avoid using drapery as these items are not easy to sanitize and encourage
group gatherings
Best Practices continue to be developed in collaboration with government agencies, local stakeholders, other venues, and vendors for a positive and safe experience. Contact our office at (830) 221-4011 if you have specific questions about your event or if you are considering “Postpone, Don’t Cancel.”
We appreciate your business very much and what your event experience to be safe, successful and MEMORABLE! #TogetherNB
25th – Move in
26th – Meeting
27th – Golf
Hotel Information
2021 NACE San Antonio Section Short COurse
and Golf Tournament
For questions or needed information please contact:
Melanie Donahue at melanie@cemconferences.com or
CaLae McDermott calae@cemconferences.com/ 979-676-1075
Lanyard Sponsor $1,000
August 25-27, 2021—NEW BRAUNFELS CONVENTION CENTER
2021 SPONSORS
Exhibit fee includes: (Limit of 54 booths)
• 8’x 10’ Table Top Exhibit Space (6 ft. skirted table with chair)
• 2 registrations
• One tent card displaying your company name
• Company name listed on conference Web page
Price: $ 500.00
Booking Process:
Please select your booth by:
• Clicking on the Booth Desired
• Fill in your Company and Contact Information
• Click Continue
• Click Reserve
• You should receive a confirmation email shortly after where you can fill out
payment info and provide names for booth registrations.
Break Sponsorship $800
SOLD OUT
• Includes (1) vendor table
• Includes (1) Golf team
• Company recognition on “Thank You”
signage at the conference
• Recognition at lunch
• Company name and link displayed on conference
“Welcome” Web page company acknowledgment
under “Thank You Sponsor” link included on all
promotional emails
Unlimited
FROM THE CONVENTION CENTER: HERE’S HOW WE’RE WORKING TO LOWER THE COVID-19 TRANSMISSION RISK
WE WILL BE MEETING IN PERSON!
DOOR PRIZES WILL BE HANDED OUT DURING THE HAPPY HOUR!
Breakfast Sponsor $800
SOLD OUT
• Includes (1) vendor table
• Company name and logo on signage placed at
the refreshment break site for duration of break
(sponsor’s choice of days, available on first come,
first served basis)
• Company recognition on “Thank You” signage
at the conference
• Company name and link displayed on conference
“Welcome” Web page
• Company acknowledgement under “Thank You
Sponsor” link included on all promotional emails
There will NOT be door prizes handed out after the tournament due to Covid restrictions.
Available Sponsorships
Sponsorships provide the opportunity for top companies to stay at the forefront of decision-makers’ and conference attendees’ minds.
• Includes (1) vendor table
• Company name and logo on all Signage
promoting Happy Hour
• Includes (1) Golf team
• Company name and link displayed on conference
“Welcome” Web page
• Company acknowledgement under “Thank You
Sponsor” link included on all promotional emails
SOLD OUT
Exhibit Set UP
Wednesday, August 25, 2021
Exhibitor Set-Up Noon – 5:00pm
SOLD OUT
Happy Hour Sponsor $2,500
• Includes (1) vendor table
• Company signage at table
• Company acknowledgment on website
and promotional emails
• Includes (1) vendor table
• Company name on lanyard*. Production is
not included
• Company recognition on “Thank You” signage
at the conference
• Company name and link displayed on conference
“Welcome” Web page
• Company acknowledgement under “Thank You
Sponsor” link included on all promotional emails
*Sponsor responsible for providing 150 lanyards.
NACE San Antonio Section @ 2018